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Inviting an Exchange Visitor to Campus

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This information is for an academic department wishing to invite an Exchange Visitor (EV) to conduct research or teach at the University of Utah. Below are the steps for inviting a new EV to the U.

Please note: Applications should be submitted to International Student and Scholar Services (ISSS) by email to internationalscholars@utah.edu. If you wish to submit a paper application, you may do so at the ISSS main office (Union Bldg, RM 410). The application processing time is 10 business days from the date a completed application has been received.

To visit the University of Utah as an Exchange Visitor (EV), one must first obtain a passport from his or her own government.

Second, the prospective EV must obtain a J-1 visa from a U.S. embassy or consulate in his or her own country. (Citizens and permanent residents of Canada do not require a visa to enter the U.S.) To obtain a J-1 visa, the EV must have a Form DS-2019 from University of Utah.

Once an academic department has made a decision to invite an EV, the department must submit a DS-2019 Application to ISSS.  After receipt of the application, ISSS will review it for eligibility in the J-1 Exchange Visitor Program. The application requires signatures from the various faculty or staff supervising the EV as well as from the department chair.

In addition to the application, the following documentation is also required (outlined on page 4 of the DS-2019 application):

  • A copy of the EV’s valid passport
  • Proof of qualifications - this is often proven through a CV and/or copies of the highest degree awarded.
  • Proof of English ability – language proficiency can be demonstrated in the following ways:
    • A recognized English language test such as TOEFL iBT (80 or above) or IELTS (6.5 or above) dated within the last two years from the proposed program begin date.
    • J-1 Interview conducted by English3 - the J-1 Interview is a recorded interview completed through English3’s website available to anyone with internet access. The duration of the interview is about 25 minutes and evaluated within 48 hours.
    • For additional options, please review our English Proficiency Guide.
  • Verification of finances – It is required to provide proof of funding for a minimum of $1,700 USD per month of the EV’s program and an additional $500 per month per dependent. Proof of funding options are as follows:
    • If being paid the the U, the host department’s offer or appointment letter,
    • A scholarship or grant award letter identifying the EV as the recipient, the amount of funding, and the begin and end date of the award.
    • A copy of a personal bank statement dated no older than 3 months from the date of the application, including the EV’s name and the total amount in the account.

  • Dependent Application and supporting materials (if applicable). This is only necessary if you plan to bring a spouse and/or minor child as a J-2 dependent.
  • Position Disclosure Form – describes the research/teaching program while at the U, denotes the program dates, and lists the primary site of activity. If the exchange visitor will be in a paid or benefitted position, please note this on the form.
  • Contact with Medical Patients. As a medical teaching facility, many research projects include contact with medical patients. Please confirm one of the following:
    • The EV program will not have direct contact with medical patients (No Patient Contact Form).
    • The EV program will include incidental contact with medical patients. Please review ISSS’s 5 Point Statement (Incidental Patient Contact Form) for permissions and procedures. 
  • For Student Intern category, form DS-7002 must be completed by the host academic department. This form must be completed in full, as incomplete information will result in processing delays. This is only necessary for the student intern category.
  • Export Control Questionnaire - designed to facilitate compliance with U.S. export control regulations. 

Exchange Visitor Categories

Exchange Visitors must be invited by an academic department or lab who will serve as host, and must be designated for one of the following categories:

An individual concerned primarily with conducting research, observing, or consulting in connection with a research project and is also allowed to teach or lecture. The Research Scholar category may be:
•    Used for  appointments of 3 weeks to 5 years in duration.
•    Extended for up to the 5 year maximum.
•    Subject to a 24-month bar to repeat as a Research Scholar or Professor at the end of the program.
•    Able to return to the U.S. in a different J visa category (such as Short-Term Scholar) or in another type of nonimmigrant status, such as F-1 student, B-1/ B-2 visitor, H-1B Temporary Worker, or Visa Waiver Program during the 24-month bar period.
•   Subject to the Two-Year Home Country Physical Presence Requirement 

An individual concerned primarily with teaching, lecturing, observing, or consulting. J-1 Professors may also participate in departmental research. If the Exchange Visitor will be here primarily to conduct research the Research Scholar category above is more appropriate, even if the individual is a professor in his or her home country. The Professor category:
•    Used for appointments of 3 weeks to 5 years in duration.
•    Extended up to the 5 year maximum.
•    Subject to a 24-month bar to repeat as a Research Scholar or Professor at the end of the program.
•     Able to return to the U.S. in a different J visa category (such as Short-Term Scholar) or in another type of nonimmigrant status, such as F-1 student, B-1/ B-2 visitor, H-1B Temporary Worker, or Visa Waiver Program during the 24-month bar period.
•    Subject to the Two-Year Home Country Physical Presence Requirement

A professor, research scholar, or a person with similar education or accomplishments coming to the United States on a short-term visit for the purpose of lecturing, observing, consulting, training, or demonstrating special skills. The Short-Term Scholar category:
•    Is appropriate for appointments 6 months or less in duration
•    Cannot be extended beyond 6 months
•    Is NOT subject to the 24-month bar on a repeat visit return 
•    May be subject to theTwo-Year Home Country Physical Presence Requirement

J-1 Exchange Visitors are not allowed to change to a different J-1 category such as from a Short-Term Scholar to a Research Scholar within the U.S.;  however, a change of category is possible by departing the U.S. and re-entering in the new category. There are many risks associated with this process so it is important to speak with a J-1 adviser at the ISSS office if you are considering such a change to your program objective.

 

Last Updated: 6/2/21